You can quickly accumulate a lot of paper documents if you own a healthcare practice. These documents must be kept safe and available for you when you need them. What’s more? To avoid penalties, you must also comply with the Health Insurance Portability and Accountability Act.
It sounds like a lot of work, but it is! Healthcare document management software is the right tool. The software digitizes your documents, stores them in a central repository, monitors access and archives them as necessary. It helps to ensure compliance with data privacy laws like HIPAA.
Are you new to document management software? This buyers guide will help you learn more about the tool and its features. We’ve compiled a list of document management software with the highest ratings on Capterra based on user reviews from the healthcare industry. The tools are listed alphabetically. You can find our complete methodology here.
4.3/5 Read user reviews
Box is a cloud-based document manager system that allows you to organize, share, store, and create documents. It manages the entire lifecycle of documents, from creation through disposal.
The software allows unlimited file storage. The software’s workflow automation feature allows you to specify how a document should look, be reviewed, stored, archived or disposed of. To allow internal and external collaborators to work together on documents, you can also assign access rights and editing rights.
This tool allows you to set up document security procedures for each user or device that has access. This helps protect the data from unauthorized access and security breach. You can also use the medical document management system to ensure HIPAA compliance for patient health records.
Uploading patient files to Box (Source).
Here’s what Capterra reviewers have to say about Box.
Visit Box’s Reviews page to see more detailed opinions, including pros and con.
4.5/5 Read user reviews
Dropbox Business is a cloud-based file and collaboration platform that brings together all your medical documents in one central location. All your PowerPoint files, Google Docs, Trello boards can be stored in one location. This saves time and effort when accessing files in different formats.
You can search the tool’s repository to find documents and see what’s there. You can create user groups that allow you to share documents with other teams and grant or restrict access rights. You can also share large files using a secure link to cloud stored patient data.
The file recovery feature allows you to recover deleted or lost files. Remote wiping lets you remotely erase any healthcare data from any device that has been lost or stolen. The data is deleted from the device, not your Dropbox account. If necessary, you can sync data from your account to another device later.
Viewing the version history of Dropbox Business (Source).
Here’s what Capterra reviewers have to say about Dropbox Business.
To read more detailed opinions and to see the pros and cons of Dropbox Business, visit Dropbox Business’s reviews page.
4.7/5 Read user reviews
Google Workspace is a suite that includes Google Docs, Google Drive and Gmail. These apps allow you to create, share, store and collaborate on clinical documents through a single platform.
You can upload documents to Google Drive from your mobile device or desktop. To automatically backup critical documents, you can use the sync function. You can upload physical documents using the scan feature of Google Drive’s mobile application. It takes a photo of the physical document.